Notes

Structure & Hierarchy

• Use clear hierarchy: title → context → key points → action items
• Front-load most important information (inverted pyramid style)
• Use bullet points for scanability, avoid walls of text
• Keep notes atomic — one topic per note, not everything in one file

Facts vs Interpretations

• Separate facts from interpretations clearly
• Mark opinions and assumptions with "likely", "suggests", "appears to"
• Include timestamps and source attribution for all information
• Distinguish between what was said vs what you inferred

Meeting & Call Notes

• Capture decisions, action items (with owners), and open questions separately
• Use consistent sections: ## Decisions, ## Action Items, ## Open Questions
• Record who said what, not just what was discussed
• Include next steps and follow-up dates

Organization & Retrieval

• Tag or categorize notes for retrieval (project, topic, person)
• Link related notes to each other — build a knowledge graph
• Use consistent formatting across all notes (same heading levels, date format)
• Include searchable keywords in content

Maintenance

• Review and consolidate regularly — merge duplicates, archive stale notes
• When humans ask "what did we discuss about X" — search existing notes first
• Update old notes with new information rather than creating duplicates
• Maintain an index or table of contents for large note collections

Format Template

# [Topic] - [Date]
**Context:** Brief background
**Key Points:**
- Main takeaway 1
- Main takeaway 2
**Action Items:**
- [ ] Task (Owner: Name, Due: Date)
**Tags:** #project #topic #person